Gone are those days when HRIS was seen merely as a software solution by HRs to replace employee spreadsheets. The COVID-19 pandemic propelled companies to use HRIS software to empower employees and boost performance, irrespective of the company size. With these advancements, HRIS for performance enablement has become necessary in talent management.
Human resource personnel globally are up against two forces in the new world of work – "war for talent" and "the great resignation" Companies are reconsidering their approach to talent management and examining how tools like HRIS can expedite employee engagement. So why did "performance enablement" top the HRs' to-do list?
The shift in the fundamental nature of work, from office to home, made it extremely challenging for HR departments to manage the workforce. Ineffective communication, absence of training, and the sudden change in workforce dynamics crippled the performance enablement process. However, HRIS offered the best of both worlds – core HR functions and employee performance enablement.
Companies, both big and small, felt the need for HRIS more than ever to boost employee performance, as highlighted in our new performance playbook, "Catch the new wave: Performance enablement - Strategic insights from leading HR experts".
This blog covers the insights shared by Raymund Chua - Senior Director of Human Resources of OSI Systems, on the critical role of HRIS in enabling employee development.
How does HRIS boost performance enablement?
The performance enablement is not just a “once-and-done” process but continues throughout the employees’ life cycle. Being flexible and real-time in nature, performance enablement practice requires a dedicated space for all the employees to communicate and grow. This is where HRIS adds value to the entire process.
To successfully shift to performance enablement, organizations must understand how implementing an HRIS for performance enablement can benefit the company as a whole. Here are a few benefits of having an HRIS for the HR team, employees, and the company.
Immediate benefits to HR managers
The core aspect of implementing HRIS is to make HR's job efficient. More than anyone in the company, the HR departments will enjoy the early fruits of using HRIS software.
1. Automation leads to increased efficiency
Automation helps streamline most workflows, allowing HR departments to be more productive. It improves transparency and eliminates bottlenecks in the process. With HRIS, an HR executive will save time otherwise spent on mundane and repetitive activities.
Automating routine administrative tasks can help focus on other crucial aspects like developing technical training programs or team-building activities for employees that contribute towards performance enablement. This shift from task management to talent management can translate into considerable time and cost savings.
2. Managing workforce compliance is simple with HRIS
Eliminating manual data entry significantly reduces the likelihood of errors in HR operations. With seamless data flow between systems, retrieving information such as attendance records for payroll processing becomes simple.
HR departments can also send automated alerts about the latest compensations and overtime regulations to help employees stay to date.
For instance, Compliance HR's SmartScreen automatically posts jurisdiction-specific screening questionnaires for employees post the pandemic to carry out before returning to offices.
3. Do more with data
Human resources' most valuable asset is data. With an HRIS for performance enablement, accessing all the data required to understand the workforce and business becomes effortless.
HR managers can use employee data for multiple purposes like improving engagement, increasing retention rates, or designing programs to reduce absenteeism.
For instance, Juniper Networks uses HR data to analyze where the best-performing employees come from and where they go after leaving the organization.
HRIS adds value to the employee life cycle
The next in line to benefit the most from HRIS are employees. Valuing, challenging, and satisfying employees can help companies thrive and reap the benefits. An HRIS for performance enablement may enhance employees' life cycle and increase their sense of engagement and belongingness with the company.
1. Seamless onboarding improves employee retention
According to Gillespie Associates, employees who participate in a structured onboarding program are 60% more likely to stay with a company for more than three years.
Substituting a manual onboarding procedure with a digital one using HRIS software allows formalities to be completed within minutes and creates a lasting effect on new workers.
2. Self-Service Enablement: More power to employees
A recent newsletter by LIMRA reveals that employees embrace managing their own needs through self-service options. Moreover, they are more likely to prefer electronic methods over paper-based methods.
An HRIS gives employees more power to manage all their administrative activities in one place without having to ask HR for help. More than two-thirds of employees said they would like to manage their tasks by themselves.
3. Improves performance tracking
It is often difficult to keep track of who's doing what. An employee may put forth outstanding effort on a project yet go unnoticed by managers. These scenarios are frequent due to manual monitoring methods.
An HRIS for performance enablement helps track employee performance in an organized way. It enables managers to get a 360-degree picture that goes beyond attendance and completed tasks during performance evaluations.
For instance, Grove HR allows the combination of review dimensions (self, management, peer) or org dimension (reporting line or agile team) that fits your needs.
4. Provide better learning opportunities
In today's job market, companies compete to hire the best. It is also necessary for companies to retain new team members through different strategies.
One approach is to provide multiple training and development opportunities. Continuous learning helps employees to be proactive and handle more significant responsibilities. They become more interested and productive when allowed to practice their newly acquired talents.
So, how does the HRIS help? - It can help managers find the best match between training programs and tailored learning opportunities.
How does the organization benefit as a whole benefit?
Disengaged employees cost companies anywhere between $450 and $550 billion a year.
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According to SHRM, organizations that combine HR management procedures with suitable technology, such as an HRIS, are more productive and profitable. Companies can deploy HR software to simplify their operations and build a transparent culture.
1. Simplifies the company’s processes
HRIS is a win-win for both employees and employers. It can assist management in issuing clear directions, automating procedures, and streamlining the employee lifecycle.
Employees may use HRIS to obtain relevant information, understand work duties and processes, get online training, and use self-service capabilities to manage leaves, payroll, and benefits.
HRIS for performance enablement provides a rewarding workplace where employees can grow, improve their skill sets, and be challenged with meaningful work.
2. Develops a transparent culture
Only when there is a transparent culture can employees understand their duties, responsibilities and contribute to their company’s progress. The continuous feedback process using an HRIS for performance enablement enables staff to address their gaps and improve quickly.
From a structural point of view, HRIS maintains transparency on every employee's roles, responsibilities, and reporting hierarchies. A dedicated software also defines who is responsible for what and how things work. By putting the right personnel in place, HRIS allows companies to match the right talent with their business needs.
HRIS is the way forward to manage a hybrid workforce
HRIS for performance enablement has become quintessential to managing the hybrid workforce in today's business environment. From assisting HR to managing organizational processes and employees with self-service tools, HRIS can help improve employees' engagement, productivity, and performance.
🎁 This article is a part of our playbook "Catch the new wave: Performance enablement - Strategic insights from leading HR experts”. Download it for free
