Facilitate smooth communication with prospective candidates during the whole hiring process with these essential email templates.
The quality and consistency in communication play a huge role in improving the candidate experience. Giving candidates updates on the hiring process increases their enthusiasm and commitment to your company and the job opening, especially for candidates who pique your interest.These recruitment email templates include interview email templates, job offer templates, introduction email templates, and job rejection templates that improve company-to-applicant communication. Recruiters and HR professionals can create a well-crafted mail that addresses all recruitment process stages and keeps candidates engaged with these templates. Check out our recruitment kit to further improve the recruitment process.
Subject line: Interested in joining our team at [Company_name]? / Looking for great [Job_title] / Invitation to connect
I am [Your name] and I work as a [Job_title] at [Company_name]. I saw your profile on [e.g. LinkedIn or GitHub] and I was really impressed by your experience in [add specific field or achievement that stands out to you].
Here at [Company_name], we are always looking to [e.g. grow or work with talented people and achieve success together / collaborate with talented people to work with our client – ABC company]
[If you’re hiring for a specific role, it’s best to include specific information about the position]
I’d like to tell you more about this position and learn a few things about you, as well. Would you be open to having a quick chat [Include date and time or a period of time, e.g. ‘sometime this week’]? I’m also happy to coordinate via email or LinkedIn if you prefer.
I hope you have a great day.
Subject line: Let’s get the [Job title] talent on board/ Do you know a great [Job title]?
We are looking to fill the role of a [Job Title] to work with our [ X team/ Y department]! This person will be responsible for [Include 1-2 key duties, e.g. ‘This person will join our graphic designer team and will be responsible for designing marketing materials’]
[It’s best to add some top requirements for the position, e.g. ‘Experience with Photoshop, Sketch and passion for art are required for this role.’]
It would be great if you could refer your friends who are a good fit for this position [mention how to refer a candidate or include a call-to-action, e.g. by emailing the recruiting team, mentioning them directly to the hiring manager or adding their contact details to the company’s HR software.]
[If you have a special scheme for employee referral, mention here ‘We are applying a referral bonus for internal referral who successfully introduce candidate joining our company’]
Subject line: [Company_name] Job Offer / Job Offer from [Company_name]
First of all, we would like to thank you for your interest in career development with [Company_name]. We have been impressed with your background and would like to formally offer you the position of [Job_title]. This is a [full/part] time position [mention working days and hours.] You will be reporting to the head of the [Department_name] department.
We will be offering you a monthly gross salary of [$X] and [mention bonus programs, if applicable.] You will also have [mention benefits as per company policy, like health and insurance plan] and [X] days of paid vacation per year.
Please confirm your agreement by replying to this email by [date] and/or let us know if you have any concerns.
We are all looking forward to having you on our team.
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Grove HR is the best free HR platform that helps SMBs digitize their HR operation so that they can create an attractive digital employee experience.
Operating on both desktop and mobile, it provides a full employee lifecycle solution from recruitment, onboarding, managing employee records to time-tracking, payroll, and more.