Get the email templates to facilitate professional communications during performance review sessions.
Running performance reviews is a key part of the HR department's job. These periodical review sessions help employees know how they can improve their performances and establish goals for the coming year. Emails are often an effective method to communicate and guide both employees and their managers during this process but it is important to choose the right words to effectively convey the message and keep everything professional.
To assist HR teams, we have created 8 essential email templates during performance review sessions. These emails range from announcement emails to emails reminding employees to submit their self-evaluation and managers to review the employee's evaluations before the deadline.
Subject: ⏰ Time for Performance Review, here's all you need to know
Body:
Hi there,
I'm thrilled to announce that on {date} we'd be starting our Performance Review Process. This process is crucial in determining what progress we've made individually in contribution to the company's objectives for the period in review.
Here's all you need to know:
All full-time employees who joined us before {Date} are required to partake in the self-evaluation process before their respective managers evaluate them.
The deadlines for the performance review process are as follows:
For the self-evaluation, we've provided reference materials here to give you an idea of what's expected.
Remember, it is important that you complete and submits your self-evaluation forms on time.
If you have any questions or there's anything at all you're unclear about, don't hesitate to reach out to your manager, or you can get in touch with me directly.
Kind regards,
{Your name}.
Subject: 💡 Tips to ace in your Performance Review session
Body:
Hello there,
As we begin the performance review process, here are a few tips for a successful performance review session.
For more tips and examples of self-evaluation questions along with their answers, click here.
Don't forget, your deadline to submit the completed self-evaluation forms is {date}
If you have any questions or there's anything at all you're unclear about, don't hesitate to reach out to your manager, or you can get in touch with me directly.
Kind regards,
{Your name}.
Subject: ⏳ There are only [X] days left to submit your self-evaluation
Body:
Hi, {employee name}
The performance review process is in full flow now, and we hope you found our tips helpful in completing your self-evaluation form.
This is a friendly reminder that you have [X] days until {date} to submit your completed form to your manager.
Performance review is an opportunity for you to show how well you've performed during the period in review, receive feedback and even compensation. Don't leave this for later, go ahead and do it now.
Please don't hesitate to reach out if you have any concerns.
Kind regards,
{Your name}.
Body: [X] days left for you to review employees self-evaluation
Hi, {manager's name}
The performance review process is in full flow now, and we hope the employees under you have begun to submit their self-evaluation forms.
This is a friendly reminder that you have [X] days until {date} to review their self-evaluation. Please schedule an appointment with the employees individually to discuss their self-evaluation performance review and meet with their team members to evaluate the employee in review directly.
If you have any questions or there's anything at all you're unclear about, don't hesitate to get in touch with me directly.
Kind regards,
{Your name}.
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