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Employee Code of Conduct template

The Employee Code of Conduct helps guide the behaviour and actions of employees.

Template by Nguyen Huu Phuc
7 minutes to finish · English · PPTX
Download nowIt's free
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  • Easy and simple to use

One critical part of an onboarding process is to familiarize newcomers with your company's code of conduct - the set of rules and regulations that is used to set and maintain standard behaviors to every employee in the company.  Download now (for free) our Employee Code of Conduct template to communicate firm requirements to your new hires. 


A crucial part of the onboarding process is getting your new hires familiar with the rules and regulations that guide your organization. To do this efficiently, companies need to have an employee code of conduct policy that will then be given to new employees along with the Employee Handbook.

A code of conduct is used to set and maintain a standard for acceptable behaviour to every employee in a company. It serves as a reminder to the employees of what the company expects from them. In addition, it highlights the disciplinary actions employees will face if they break the conduct.

This Employee Code of Conduct Company Policy template contains subsections that address every one of your company’s needs.

Policy brief and purpose

Use this section to explain to your employees why your company has this policy. Let your employees know what is expected of them once this policy is put in place. Also, let them understand how they can contribute to the successful implementation of this policy. (2-3 paragraphs)


Who are the people bound by this policy? Are some employees exempt from following this policy?

Business ethics

{Introduce your employees to the business ethics of your organizations. A well-crafted business ethics section will talk about the values that drive your company, your company's attitude towards clients, etc. Ensure you keep it short and to the point}

Some of the business ethics you may include are:

  • Transparency
  • Customer service integrity
  • Integrity

Compliance with laws

What are the rules your employees must follow? Do you have additional regulations your employees are expected to abide by?

Following ethical practices

Executive commitment to ethics 

In an organization, there are particular ethical commitments you will want your executives to display. Highlight those commitments in this section.

Some executive commitment to ethics to consider are:

  • Fairness
  • Leadership
  • Mentorship

Employee commitment to ethics 

As with the executives, highlight the special commitment to ethics you want your employees to have.

Some employees commitments ethics to consider are:

  • Accountability
  • Collaboration
  • Communication

General ethical practices

Share with your employees the general ethical practices that align with your organizational values. That is, the attitude employees should display.

General ethical practices to consider are:

  • Commitment to excellence
  • Honesty
  • Teamwork

Unethical behavior

After letting your employees know the actions to imbibe, let them know what is frowned upon or antithetical to the company.

Some of the unethical behavior to include:

  • Corruption
  • Harassment or discrimination
  • Lateness and tardiness
  • Bribery

Integrity in relations with others

(Let your employees know how they are to relate with people outside the workplace)

Relations with public authorities

How should employees respond to public authorities when representing your company? Which actions are permitted and which actions are not when meeting with public officials?

Guidelines when relating to public authorities may include:

  • Employees offering or receiving gifts to/from public officials
  • Employees speaking to federal officials about the company

Relations with clients and vendors 

How should employees relate to your clients? What is required of them when meeting with employees?

Some of the guidelines to consider include:

  • Employees behavior when dealing with clients 
  • Employees dress code when meeting with clients

Download free the full policy template here 👉

Why do you need this template:

  • To guide employees on what is considered ethical and unethical behaviour.
  • To set rules that maintain integrity relationships with public authorities/clients or vendors.
  • To highlight potential conflicts of interest situations and how to deal with them.
  • To lay down disciplinary actions for the violation of these rules.

How to use this template

  • ✂️
    The template is fair use for your own purposes. Feel free to copy or refer to the structure and guidelines inside.
  • 🛎
    Keep in mind that this template is not a legal document and may not take into account all relevant local or national laws.
  • ✍️
    The contents in the template are just a starter. Make sure you insert and edit the variables (name, logos, etc.) to tailor the template to your business.
  • 📟
    Upgrade the material by changing or adding in texts, sections, and visuals.
  • 🖨
    Export as PDF or print it out for easier handling and communication with your team.

Who this template is for

  • Hiring manager who is composing the onboarding package for new hires
  • Startups leaders developing their companys' set of rules and regulation
  • Managers who want to monitor employees behaviours and work

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