Policy brief and purpose
Explain why your company has this policy. Elaborate further by stating what the company hopes to achieve with the implementation of this policy.
For Example: This policy outlines our organization’s commitment to creating an environment that promotes equality and diversity in our workplace. We aim to:
- Treat all employee equally in every aspect from recruitment to training, promotion, and transfer
- Build a culture that recognizes that a diverse group of people can come together to achieve great results for our company.
- Prevent all forms of discrimination and punish offenders.
Scope
This section should define whom the policy applies to and who is responsible for compliance.
For Example: The obligation stated in this policy is applicable to employees of every level. Temporary, part-time and full-time employees are expected to familiarize themselves and comply with the regulations of this policy.
HR and managers have the responsibility to ensure compliance with this policy.
Company’s commitment
Use this section to explain how the company is committed to promoting dignity, equality, and respect. Also, define the actions that are considered violations of this policy.
{Company’s name} employees are entitled to a workplace environment where they are valued and treated with the utmost respect. We are committed to promoting equality and diversity through the following ways:
Here are examples of the ways your company can promote equality and diversity.
- All employees will be supported in the development of their skills to help maximize their potential.
- Bullying, harassment, and all forms of discrimination (direct or indirect) will be prohibited.
- Every report of discrimination and harassment will be taken seriously and acted upon.
Discriminating based on the following criteria will be considered a violation of this policy:
- Gender
- Marriage and relationship status
- Pregnancy
- Race
- Religion or beliefs
- Age
Policy applications
Explain how the policy applies in terms of recruitment, promotion and during employment
Recruitment
How does this policy apply specifically to your recruitment process? How can HR, managers, and employees ensure this policy is followed and adhered to during the recruitment process?
HR responsibility
HR responsibilities for the policy may include:
- Make sure job advertisements descriptions are non-discriminatory and inclusive.
- Ensure the recruitment selection process is based entirely on merits and candidate’s competencies for the specific role
- Make sure no candidate is rejected due to any of the listed discriminations
- Report regularly to the management team on equality and diversity issues
Management responsibility
Management responsibilities for the policy may include:
- Work hand-in-hand with HR to create a transparent and non-discriminatory recruitment process
- Monitor and review recruitment arrangements
Promotion, transfer, and training
How does this policy apply specifically to your promotion, training, and transfer process? How can managers and employees ensure this policy is followed and adhered to during this process?
HR & manager Responsibility
HR & managers responsibilities for the policy may include:
- Performance assessment criteria will be carefully and regularly examined and reviewed to ensure they are not discriminatory.
- All company’s promotions and transfers will be based on employee’s performance only
- Communicate promotion and transfer criteria clearly to all qualified employee
- Unnecessary barriers will be removed from the promotion and transfer process to ensure equality of opportunity for everyone
Employee responsibility
Employee responsibilities for the policy may include:
- Take part in the company’s training and development workshops and seminars to ensure they are qualified for promotion when due
- Provide transparent and honest feedback for team members
- Refer only qualified colleagues for promotion
During employment
State how this policy applies to your managers and employees during employment.
Management responsibility
Management responsibilities for the policy may include:
- Regularly review the benefits, terms, and conditions of employment to ensure they are equal and not discriminatory
- Ensure no employees is discriminated against or harassed because of the listed discrimination
- Provide training to all employees on their role in preventing discrimination in the workplace
Employee responsibility
Employee responsibilities for the policy may include:
- Comply with policy regulations by treating all colleagues (extend to the treatment of job applicants, clients, and visitors) with respect
- Report to your manager or HR if you are aware of any discriminatory action or practice
