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Equality and diversity policy at workplace

An equality and diversity policy ensures that minority groups are duly represented and respected in your company.

Template by Bao Nguyen
6 minutes to finish · English · PPTX
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Every employee deserves to be treated equally. Having a policy in place to ensure equality at your workplace is important to safeguard against inequality, bias, harassment, and encourage diversity as well as long-term development for your workforce. Download now (for free) this well-structured policy template to promote an equal and inclusive environment at your workplace.


Equality and diversity in a company are proof of a positive work environment and effective people management. All employees and applicants must be given equal opportunities, regardless of their age, race, gender, religion, or sexual orientation. To ensure that employees of minority groups are treated fairly and squarely, implementing equality and diversity policies in the workplace is important.

An equality and diversity policy safeguards employees who may face inequality or harassment. It demonstrates that your organization treasures every individual. An equality and diversity policy will also ensure that your organization is free of any form of bias in areas like recruitment, employee development, and promotion.

To help you promote equality, diversity, and inclusivity in your organization, we created this well-structured policy template to save you time from create one from scratch.

Equality and diversity policy at workplace

Policy brief and purpose

Explain why your company has this policy. Elaborate further by stating what the company hopes to achieve with the implementation of this policy.

For Example: This policy outlines our organization’s commitment to creating an environment that promotes equality and diversity in our workplace. We aim to:

  • Treat all employee equally in every aspect from recruitment to training, promotion, and transfer
  • Build a culture that recognizes that a diverse group of people can come together to achieve great results for our company.
  • Prevent all forms of discrimination and punish offenders.


This section should define whom the policy applies to and who is responsible for compliance.

For Example: The obligation stated in this policy is applicable to employees of every level. Temporary, part-time and full-time employees are expected to familiarize themselves and comply with the regulations of this policy. 

HR and managers have the responsibility to ensure compliance with this policy.

Company’s commitment

Use this section to explain how the company is committed to promoting dignity, equality, and respect. Also, define the actions that are considered violations of this policy. 

{Company’s name} employees are entitled to a workplace environment where they are valued and treated with the utmost respect. We are committed to promoting equality and diversity through the following ways:

Here are examples of the ways your company can promote equality and diversity.

  • All employees will be supported in the development of their skills to help maximize their potential.
  • Bullying, harassment, and all forms of discrimination (direct or indirect) will be prohibited.
  • Every report of discrimination and harassment will be taken seriously and acted upon.

Discriminating based on the following criteria will be considered a violation of this policy:

  • Gender
  • Marriage and relationship status
  • Pregnancy
  • Race
  • Religion or beliefs
  • Age

Policy applications

Explain how the policy applies in terms of recruitment, promotion and during employment


How does this policy apply specifically to your recruitment process? How can HR, managers, and employees ensure this policy is followed and adhered to during the recruitment process?

HR responsibility

HR responsibilities for the policy may include:

  • Make sure job advertisements descriptions are non-discriminatory and inclusive.
  • Ensure the recruitment selection process is based entirely on merits and candidate’s competencies for the specific role
  • Make sure no candidate is rejected due to any of the listed discriminations 
  • Report regularly to the management team on equality and diversity issues

Management responsibility

Management responsibilities for the policy may include:

  • Work hand-in-hand with HR to create a transparent and non-discriminatory recruitment process
  • Monitor and review recruitment arrangements

Promotion, transfer, and training 

How does this policy apply specifically to your promotion, training, and transfer process? How can managers and employees ensure this policy is followed and adhered to during this process?

HR & manager Responsibility

HR & managers responsibilities  for the policy may include:

  • Performance assessment criteria will be carefully and regularly examined and reviewed to ensure they are not discriminatory.
  • All company’s promotions and transfers will be based on employee’s performance only
  • Communicate promotion and transfer criteria clearly to all qualified employee
  • Unnecessary barriers will be removed from the promotion and transfer process to ensure equality of opportunity for everyone

Employee responsibility

Employee responsibilities for the policy may include:

  • Take part in the company’s training and development workshops and seminars to ensure they are qualified for promotion when due
  • Provide transparent and honest feedback for team members 
  • Refer only qualified colleagues for promotion

During employment

State how this policy applies to your managers and employees during employment.

Management responsibility

Management responsibilities  for the policy may include:

  • Regularly review the benefits, terms, and conditions of employment to ensure they are equal and not discriminatory
  • Ensure no employees  is discriminated against or harassed because of the listed discrimination
  •  Provide training to all employees on their role in preventing discrimination in the workplace

Employee responsibility

Employee responsibilities for the policy may include:

  • Comply with policy regulations by treating all colleagues (extend to the treatment of job applicants, clients, and visitors) with respect
  • Report to your  manager or HR if you are aware of any discriminatory action or practice

Download now the full template 👉

With this template, you can:

  • Craft your own statement of equality principles for your business that explains how you promote dignity, equality, and respect.
  • Lay down all the protected qualities at your organization.
  • Explain how the policy applies in terms of recruitment, promotion, and employment.
  • State the disciplinary actions that will be taken if there is a breach of this policy.

How to use this template

  • ✂️
    The template is fair use for your own purposes. Feel free to copy or refer to the structure and guidelines inside.
  • 🛎
    Keep in mind that this template is not a legal document and may not take into account all relevant local or national laws.
  • ✍️
    The contents in the template are just a starter. Make sure you insert and edit the variables (name, logos, etc.) to tailor the template to your business.
  • 📟
    Upgrade the material by changing or adding in texts, sections, and visuals.
  • 🖨
    Export as PDF or print it out for easier handling and communication with your team.

Who this template is for

  • Leaders who want to build an equal and inclusive company culture.
  • HR Managers who want to craft or reinforce their organization policy to improve employee experience.
  • Managers fighting against discrimination in the workforce.

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