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IT onboarding checklist for new employees

IT onboarding checklist will help you prepare for the tasks required to smoothen a new hire's transition into the company.

Template by Tien Viet Nguyen
6 minutes to finish · English · PDF
Download nowIt's free
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Integrating a new employee into the workplace can be difficult if you're yet to fully prepare all they'd need to settle down nicely. By following an onboarding checklist for IT, you can ensure all the necessary tools and equipment for new hires are well taken care of. Download now (for free) our IT onboarding checklist to make your job and the IT team easier.


The onboarding program is a necessary step for any new hire as it not only answers specific questions new hires may ask, it also helps them better understand the company's culture and make them feel confident that they've all that's required for them to succeed in their new role. The process needs collaboration from many teams including IT.

To ensure a smooth transition into your company's workflow - use this checklist to help the IT team get all the tools and equipment ready for the new hires.

Email template to the IT team

Subject: [Onboarding] Prepare equipment for {new hire’s name}

Hi {IT-in-charge's name}

This email is to inform you that {new hire’s name} will be joining the team on {insert start date} as a {insert their position and what their role will be within the company}

In order to deliver a successful onboarding process for {new hire’s name} we'd like you to prepare the necessary tasks according to the onboarding checklist. 

{The onboarding checklist for the IT team}

We're excited to see the many contributions {insert new hire name} will make to our company and so it will be much appreciated if you assist them in hitting the ground running. 

You can contact {new hire’s name} via their {contact options} to welcome them to the team ahead of their first day. 

Kind regards, 

{Your name}


Pre-onboarding checklist

Onboarding starts before the first day. To ensure a smooth onboarding process, work with the hiring manager to collect information that will help you get ready for IT setup. 

Make sure you have the new hire's:

  • Name
  • Contact details
  • Job title
  • Department
  • Starting date
  • The software they’ll need for their job

Order equipment the new hire will need, including:

  • Laptop or Desktop
  • Monitor
  • Mouse
  • Keyboard
  • Cables
  • USB sticks
  • Phone

Determine which software, tools, and access rights the new hire will need. This can include:

  • Company email
  • Internal messaging (e.g. Slack, Skype)
  • HR software (e.g Grove HR)
  • Productivity tools (e.g. Trello, ToDoist, Asana)
  • Analytics (Tableau, Google Analytics)
  • Spreadsheets
  • Shared documents 

✅ Receive authorization from the senior management team to set up new accounts.
✅ If applicable, contact the new hire or their hiring managers to learn their preferred tech equipment.

Download the full IT onboarding checklist  👉

What you'll get:

  • Pre-onboarding checklist
  • On the first day checklist
  • Email template to the IT team members
  • Tips to ensure a smooth onboarding process

How to use this template?

  • ✂️
    The template is fair use for your own purposes. Feel free to copy or refer to the structure and guidelines inside.
  • 🛎
    Keep in mind that this template is not a legal document and may not take into account all relevant local or national laws.
  • 🖨
    Print out for easier handling and communication with your team.

Who this template is for

  • HR specialists who want to speed up the IT part of the onboarding process.
  • IT personnel tasked with supporting new hires with the company's systems.
  • Any company that wishes to onboard newcomers with a fast and IT-secured process.

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