Email template to the IT team
Subject: [Onboarding] Prepare equipment for {new hire’s name}
Hi {IT-in-charge's name},
This email is to inform you that {new hire’s name} will be joining the team on {insert start date} as a {insert their position and what their role will be within the company}.
In order to deliver a successful onboarding process for {new hire’s name} we'd like you to prepare the necessary tasks according to the onboarding checklist.
{The onboarding checklist for the IT team}
We're excited to see the many contributions {insert new hire name} will make to our company and so it will be much appreciated if you assist them in hitting the ground running.
You can contact {new hire’s name} via their {contact options} to welcome them to the team ahead of their first day.
Kind regards,
{Your name}
{Signature}.
Pre-onboarding checklist
Onboarding starts before the first day. To ensure a smooth onboarding process, work with the hiring manager to collect information that will help you get ready for IT setup.
✅ Make sure you have the new hire's:
- Name
- Contact details
- Job title
- Department
- Starting date
- The software they’ll need for their job
✅ Order equipment the new hire will need, including:
- Laptop or Desktop
- Monitor
- Mouse
- Keyboard
- Cables
- USB sticks
- Phone
✅ Determine which software, tools, and access rights the new hire will need. This can include:
- Company email
- Internal messaging (e.g. Slack, Skype)
- HR software (e.g Grove HR)
- Productivity tools (e.g. Trello, ToDoist, Asana)
- Analytics (Tableau, Google Analytics)
- Spreadsheets
- Shared documents
✅ Receive authorization from the senior management team to set up new accounts.
✅ If applicable, contact the new hire or their hiring managers to learn their preferred tech equipment.
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