Successfully finding your perfect fit? Here comes the "Offer" stage. You need to make sure that your candidate says yes to the job offer or you'll lose him/her over the competitor. Being completely honest with prospective hires is essential in increasing the acceptance rate as they have their expectations in check. An effective way of communicating the work conditions, salary, benefits, and other details of the position they applied for is by creating a job offer letter.
It is important to have a well-written offer letter so that your prospective employees can be clear on the conditions of the job offered. In addition, employers use offer letters to highlight relevant information about the company and can save it as a reference point during future salary negotiations.
To guide you through the process we have created this offer checklist. Also, you get free job offer letter templates for hiring candidates of different statuses.
The checklist is dedicated to the general details that must be included in every offer letter regardless of the candidate’s prospective employment status.
Dear [Candidate’s name],
First of all, we would like to thank you for your interest in career development with [Company_name]. We have been impressed with your background and would like to formally offer you the full-time position of [Job_title].
You are our top choice candidate out of the [number of candidates] that applied. We were sold on your [details that made the candidate standout: e.g experience, ethics, achievements, etc.].
Below is a summary of the terms and conditions for your anticipated employment with us.
You will be reporting to [direct manager: e.g Marketing Manager, Product Manager]. Your expected hours of work are [days of the week, hours of work: e.g Mon - Fri, 9:00 am - 4:00 pm]. We will be offering you a monthly gross salary of [$X] and [mention bonus programs, if applicable.] You will also have [mention benefits as per company policy, like health and insurance plan] and [X] days of paid vacation per year.
Attached below is more comprehensive information on the terms and conditions of your employment. Should you choose to accept this offer, we would like to get a response from you by [date]. In the meantime, feel free to contact me, if you have any questions.
We look forward to having you on our team.
Download now the full template 👉
We’re committed to helping you as much as possible in all things HR. Download and we will keep you updated on hot-baked useful resources coming out weekly.
Your information is safe with us.
Grove HR is the best free HR platform that helps SMBs digitize their HR operation so that they can create an attractive digital employee experience.
Operating on both desktop and mobile, it provides a full employee lifecycle solution from recruitment, onboarding, managing employee records to time-tracking, payroll, and more.