Things Employees Should Know
PTO Policy
- How many days of paid time off do you offer employees?
- How do employees request time off? It’s helpful to include a brief “how to” from a systems perspective. For instance, “make sure to clear your dates with your manager first” or “log in to XYZ program to request the desired dates off.”
Payday
- How many times do employees receive the salary? Which dates do they receive? How much do they receive each time?
Holidays or Sick Days
- What is your sick leave policy?
- What holidays are considered by the company? List them here.
Dress Code
Do you enforce a specific dress code? Note reasons why, if there are safety concerns, or what your general mindset is toward employee dress.
Employee Benefits
Training & development
Do you have any compulsory and optional training? Do you have a learning library? How can they access it?
Insurance
Mention all the insurance packages they may receive and how they work
Some insurance packages may include:
- Social insurance
- Unemployment insurance
- Health & Accident insurance
Union
Do you have any unions employees can join? What is it?
Other awards
Mention any available awards in the organization that are designed to reward and recognize contributions
Unique Perks
At this point, as your new employees may already be aware of your benefits package, take this chance to remind them of the one-of-a-kind stuff that keeps your employees happy.
Can employees start clubs? Do you have weekly happy hour? What about volunteering together as a team?
Some affordable (but unique) “perks” to offer could include:
- Company trip
- Weekly dinners
- Hackathons
- Employee running club
- In-office yoga led by an employee
Social Media Policy
Obviously, many of your new hires are now millennials and gen-Z who are actively on social media, and we think that’s great! Take this opportunity to request certain usage of your company’s handle on Instagram, Twitter, Facebook and the like.
Some policy elements:
- Using personal social media (e.g: avoid sharing confidential property or any offensive, derogatory content)
- Representing our company (this applies to employees who handle corporate social media accounts or speak on company’s behalf)
- Disciplinary consequences (emphasize all social media activities are monitored and actions will be taken for those who violate the policy)
Security & Office Procedures
Security Info
Share with your team the importance and how to follow security policies to prevent cyber risks and external threats.
Office procedures
This may include:
- Desktop and Laptop Usage
- Telephone Usage and Communication Network
- Internet and Email Usage
- Document Disposal
- Stationery and Office Supplies
- Fire Prevention
