Share this post
Recommended for Founders
in Org Management
4.5 (432)

The ultimate policy kit for organizations

The ultimate policy kit includes all the materials needed to build a solid HR and people foundation.

Template by Nguyen Huu Phuc
10 minutes to finish · English · PPTX
Download nowIt's free
  • 598 already downloaded
  • Easy and simple to use

Policies and regulations are the foundation to successfully build and manage your business. Therefore, we composed a full set of organizational policies that would greatly assist you in crafting clear, solid regulations, and save you the trouble of building all from scratch. Download now (for free) our 5-in-1 Organizational policy kit to fortify your management power.


Policies are the backbone for smooth and compliant operations in a company. They guide the organization's affairs, ensuring that all activities are in line with the company’s values and expectations. Hence, implementing the right policies is critical to the growth of your business.

The policy kit for organizations includes templates for developing the employee code of conduct, employee handbook, the equality and diversity policy, the open-door policy, overtime policy. All of which are ready-made so you can quickly draft essential policies to create an organized and positive work environment. 

A brief look into the kit with the Employee Handbook template

Things Employees Should Know

PTO Policy

  • How many days of paid time off do you offer employees?
  • How do employees request time off? It’s helpful to include a brief “how to” from a systems perspective. For instance, “make sure to clear your dates with your manager first” or “log in to XYZ program to request the desired dates off.”


  • How many times do employees receive the salary? Which dates do they receive? How much do they receive each time?

Holidays or Sick Days

  • What is your sick leave policy?
  • What holidays are considered by the company? List them here.

Dress Code

Do you enforce a specific dress code? Note reasons why, if there are safety concerns, or what your general mindset is toward employee dress.

Employee Benefits

Training & development

Do you have any compulsory and optional training? Do you have a learning library? How can they access it?


Mention all the insurance packages they may receive and how they work
Some insurance packages may include:

  • Social insurance
  • Unemployment insurance
  • Health & Accident insurance


Do you have any unions employees can join? What is it?

Other awards

Mention any available awards in the organization that are designed to reward and recognize contributions

Unique Perks

At this point, as your new employees may already be aware of your benefits package, take this chance to remind them of the one-of-a-kind stuff that keeps your employees happy.

Can employees start clubs? Do you have weekly happy hour? What about volunteering together as a team?

Some affordable (but unique) “perks” to offer could include:

  • Company trip
  • Weekly dinners
  • Hackathons
  • Employee running club
  • In-office yoga led by an employee

Social Media Policy

Obviously, many of your new hires are now millennials and gen-Z who are actively on social media, and we think that’s great! Take this opportunity to request certain usage of your company’s handle on Instagram, Twitter, Facebook and the like. 

Some policy elements:

  • Using personal social media (e.g: avoid sharing confidential property or any offensive, derogatory content)
  • Representing our company (this applies to employees who handle corporate social media accounts or speak on company’s behalf)
  • Disciplinary consequences (emphasize all social media activities are monitored and actions will be taken for those who violate the policy)

Security & Office Procedures

Security Info

Share with your team the importance and how to follow security policies to prevent cyber risks and external threats.

Office procedures

This may include:

  • Desktop and Laptop Usage
  • Telephone Usage and Communication Network
  • Internet and Email Usage
  • Document Disposal
  • Stationery and Office Supplies
  • Fire Prevention
End your employee handbook with a warm welcome message
End your employee handbook with a warm welcome message

Download for free the 5 ultimate policy templates for your organization 👉

In this kit, you will receive:

  • Templates to start creating 5 crucial regulatory materials for your business including Overtime policy, Equality and diversity policy, Open-door policy, Employee code of conduct, and Employee handbook.
  • Sample content with detailed guidance on how to perfectly and professionally craft your own policies.

How to use this template

  • ✂️
    The kit may include templates, guidelines, and checklists. Feel absolutely free to edit, copy, and tailor them all to fit your needs.
  • 🖨
    Export as PDF or print out for easier handling and communication with your team.

Who this template is for

  • HR managers who are reviewing or crafting company policies.
  • Business founders looking to build a solid foundation for their HR operations.
  • Managers who need valid documents for reference in cases of breaches.

Frequently Asked Questions

Download now
  • 1.
    Is it really free?


    We’re committed to helping you as much as possible in all things HR. Download and we will keep you updated on hot-baked useful resources coming out weekly.

  • 2.
    Why do I have to fill out my information?

    Your information is safe with us.

    We ask for your information in exchange for a valuable resource so we can: (a) send you more free and useful resources we publish weekly via email (b) inform you about pieces that we think may be of value to you. You can check out our privacy policy here.

  • 3.
    What is Grove HR?

    Grove HR is the best free HR platform that helps SMBs digitize their HR operation so that they can create an attractive digital employee experience.

    Operating on both desktop and mobile, it provides a full employee lifecycle solution from recruitment, onboarding, managing employee records to time-tracking, payroll, and more.

  • 4.
    Is this resource legitimate for my company?

    As our audience is based across many regions and countries, we can't come up with a tailored paper for the law your business abide by. Please regard this template as a general guideline and consult a legal advisor for the topic discussed.

Download now