The need for employees to work remotely is on the rise. As you know, there are many advantages to having a remote workforce: flexibility, reduced costs, and most importantly — it’s great for retaining talent. But if you are inexperienced in conducting onboarding processes, remote onboarding could be a handful.
It can be difficult to check up on all the essential duties to onboard your remote new hires. There are a lot of moving pieces, and it can be overwhelming to figure out where to start. This onboarding checklist will ensure that you’ve done everything necessary to make the remote onboarding process as seamless as possible.
Ensure that the computers and other devices are work-ready.
Provide login access to the necessary tools for the new employee. (e.g., email account, communication apps, etc.)
Make sure the HR-in-charge department sends an onboarding email letter to the new employee. (Confirm their first day in the email)
Provide new hire with a contact in the event of any questions.
Notify the manager about the new employee's first day.
Work with the HR team to outline each step of the onboarding process to avoid information overload before being forwarded to the new employee.
Inform the new employee about their job goals and expectations.
Ensure a supervisor or mentor is made available to work the new hire through from the first day.
Prepare a training slide for an one-on-one meeting.
Deliver work equipment to the new employee.
Guide them through a technical setup via an online call or chats.
Ensure the new employee fully signs up with the accounts your company uses.
Provide security guidelines to clarify:
What steps the new employee should take to protect their password and company’s data.
What things they should avoid when posting on social media.
Who they should contact if the company's laptop is lost.
Send out an email to your workforce to introduce them to the new employee.
Record a virtual office tour newcomers can watch from their mobile app.
Discuss which main communication channel is used for new employees to keep in touch with them.
Send the new employee a checklist of documents that need to be submitted with due dates. (Preferably using an HRIS to send and track pending tasks automatically. Plus, the data is synced up with the employee record in one place)
Arrange a one-on-one meeting with the employee to discuss job expectations, goals, and responsibilities.
Schedule at least one meeting to introduce all the team members.
Provide the new employee with necessary training materials.
Invite the new hire to any daily/weekly meeting if any.
Answer all their questions.
Check in at the end of the day to see how they're doing.
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Operating on both desktop and mobile, it provides a full employee lifecycle solution from recruitment, onboarding, managing employee records to time-tracking, payroll, and more.